With Small Medium Sector Offices realising the importance of Cloud Technology, various new features are evolving helping to cut their hardware costs, make instant access to a range of enterprise grade software and also it in better security systems. Cloud Technologies have curtailed companies IT budget by converting the capital expenditure into operational expenditure for maintaining the technology. With these rising smart cloud solutions, the belief to start a company all together in a day seems achievable with the advent of cloud.
To offer cloud options in printing technology, Google’s introduced a smart option – Google Cloud Print. For offices with multiple computers and a single printer, and with employees using smartphones and tablets, printing documents and emails become a frustrating affair. Google’s new service would help such organizations and offices adding the convenience of being able to print from all devices.
To print virtually from anywhere to a connect printer, many network configurations need to be done, Google Cloud Print helps users with this problem. With easy setup, Google Cloud Printing offers easy solutions for cloud printing. Printing web pages and documents to PDF format and adding them to Google Drive also becomes easy with this service. Google Cloud Print currently supports only Windows XP, Windows 7 and Windows Vista. Support for Mac and Linux will follow.
To get started with this service, one needs
• The Google Chrome web browser installed on your computer.
• Google account.
• It’s preferable to have cloud enabled printer or a traditional printer connected to a desktop.
Setting up Google Cloud Print:
Very few printers these days come with internet connectivity features, which can be directly connected to Google Cloud Printing service directly.
To start, Google Chrome should be installed on your computer with printer connected to your computer.
You can sign into Google Chrome comes once by clicking the wrench icon in the upper right corner, choose “Options”, and then click the “Under the Hood” tab. Now scroll down to the Google Cloud Print section towards the bottom and click “Sign in to Google Cloud Print.” Signing with your Google Account, it shall enable the Cloud Print Connector on your computer.
To check proper installation, one can try to print some web pages in Chrome browser. When the printing options appear, from the Destination menu select “Print with Google Cloud Print”. Click the “Print” button then select the printer you want from the various options shown, assuming everything is working correctly, your printer should print out a document.
Google Cloud Print Advantages:
The feature of enabling a person to print from smartphones and tablets apart from desktops and laptops from anywhere just makes Google Cloud Print a must for modern offices helping enhance the mobility for organizations.
With every cloud technology, organizations and professionals are more worried about the security of the data shared. In case of Google Cloud Print, the information shared with Google can be categorised into information about the jobs you send for printing, the documents to be printed as long as the document isn’t printed and the server logs created from each request you make to the service. The server logs can be deleted by users from the Google Cloud Printing dashboard. Also the documents that are sent for printing are strictly kept confidential, Google does not access the documents sent for printing for any purpose other than to improve printing.
To enjoy rich experience, Google recommends users to use Cloud Ready printer. These printers don’t require PC to setup instead connect directly to internet increasing productivity. Currently Epson, Kodak, HP and Canon have cloud ready printers in the market.
Business shall have loads of advantages with the introductions of cloud ready printers. With the implementation of cloud ready printers the operations shall become smoother and efficient. Also logistics operations of large organizations are well managed with Cloud Printing as it eliminates the hustle of updating office computers with the latest drivers which often leads to frustration. Also to add to the disaster is maintaining a network of various OS operating computers and these days smartphones and tablets, cloud printing just simply solves this problem for organizations. The advantage of sending print jobs from any device anywhere without the printer drivers installed, at times bypassing the compatibility issues and successfully completing jobs helps professionals in their hectic life. Google Cloud Print shall revolutionize the way small business work.
With much attention given to whether user prints from phone or from the Print Using Google Cloud Print extension, the user is always presented with every single printer profile on any of the associated PCs Cloud Print can see, this clutters the selection box with Windows’ virtual printer devices. The feature of displaying few favourites at the top of the list would help users in making choices.
At present, users can access printers which are connected to the account only but Google’s working on developing tools that will let users share and gain access to printer with the same ease as sharing files in Google Docs.
An important point to note is, in order to print, Cloud Print server has to be active which means that Chrome has to be left running on the PC connected to the desired printer. But keeping PC switched on all the time might lead to environmental issues and leaving it logged in isn’t very security conscious. Possible solutions are making use of low-energy PC as a print server, or configuring computer to Wake-on-LAN by sending magic packet to wake it with a smartphone app, this seems to be the area where Google needs to work and introduce new technology to make Cloud Printing more efficient.
Cloud Printing Apps
Android devices: The Google Docs app is cloud print ready, allowing users to print documents, spreadsheets, and other Docs files. With the new print2docs feature, users can also “print” any file to Docs account for safe keeping. Cloud Print and Mobile Print app allows users print files off of Android device, including emails and attachments, text messages, contacts, web pages and documents. The Mozilla Firefox mobile browser add-on, Cloud Printer allows users to print web pages while surfing. To help users manage printers and print jobs, and print documents and emails, Easy Print app comes to rescue.
iOS options: For Mac users (Leopard and up), Cloud Printer allows users to print from any application through the regular Mac print menu. PrintCentral Pro allows users to print emails and attachments, contacts, web pages, text messages, and more with Google Cloud Printing services.
On Windows PC: Windows virtual printer – Paperless Printer® lets users print from a desktop application, further transferring the print job to a remote Google cloud printer. Cloud Print is also an option for cloud printing on Windows which transfers print orders to cloud printers. You can easily submit documents from your PC to any of your cloud printers.